Maintenance Coordinator

You know our brands, The Laughing Cow, Babybel, Boursin, Kaukauna, Merkts and Price's, which elicit smiles across America. They are daring, responsible and deliver dairy goodness. As you imagine, this mindset is contagious! Bel Brands USA is part of an international family company, which has led an ambitious growth strategy for 150 years and is today the world's third largest branded cheese company. If like our 12,000 employees globally, you want to have an impact in an entrepreneurial and demanding company, and share smiles around the world, dare to live the Bel experience!

Be you. Be ambitious. Be Bel.

Bel Brands USA has been named Chicago's "101 Best and Brightest Companies to Work For" for 10 years in a row. The company is headquartered in Chicago and operates three manufacturing plants in Little Chute, WI, Leitchfield, KY, and Brookings, SD.

Job Description Summary

The Maintenance Coordinator helps manage the administrative functions related to the maintenance department including parts inventory, invoicing, receiving and coordinating external services for required repairs or machining for components and equipment.

Essential Duties and Responsibilities

Orders all necessary machine and equipment parts in order to maintain operations and minimize machine downtime.
Reviews vendor confirmations and corrects POs to match current pricing. Resolves any discrepancies and works with accounts receivable for proper processing of invoices.
Receives parts into SAP and EWin. Labels and stocks parts in proper locating bins. Delivers special parts to maintenance crew. Kits parts to maintenance for WO/PM completion.
Works with parts or service vendors to ensure delivery scheduling that meets the level of urgency.
Tracks invoices to accurately reflect department budget.
Tracks and reports out on KPI’s/maintenance metrics in PCS meetings.
Identifies problem areas in inventory levels and brings recommendation for solution.
Works in SAP and serves as a training resource by assisting maintenance technicians.
Cycle counts in EWin and SAP for parts in the stocking area.
Maintains inspection report files for various outside agencies.
Coordinates outside contractors for repairs/outside services.
All other duties as assigned.

Safety, Environmental and Quality

Follows all safety rules and procedures by working safely and ensuring safety of others.
Follows all environmental protocols as applicable to the job.
Follows all Good Manufacturing Practices as stated within the policy.
Follow all food safety procedures.
Maintains a sanitary and safe work area; performs housekeeping duties as necessary and/or required.
Detects potentially hazardous conditions and problems and takes appropriate action to report and/or correct.

Qualifications and Competencies

High school diploma is required. Associate’s or Bachelor’s degree is preferred.
Previous experience in an administrative role and experience in a manufacturing environment is a plus.
Intermediate knowledge of MS Office Products – Word, Excel, PowerPoint.
SAP or other ERP system experience is preferred.

Performance Expectations: Quality, accuracy, timeliness, reliability, and thoroughness of work performed; ability to gain the trust and respect of management, coworkers and brokers; maintain the integrity of confidential business and product information; ability to communicate effectively and develop good working relationships with other employees is essential to accomplish goals and objectives of the department; able to interpret and explain pertinent department policies and procedures.

Working Conditions: Work is performed largely in an office environment. Hours of work will generally be during regular business hours and average at least 40 hours per week. There could be some variation in work hours due to special projects, deadlines, and other concerns. Overtime and occasional holiday hours may be required. Employee is required to sit in front of a computer for several hours a day. Occasional lifting may be required. All Safety and Quality guidelines must be adhered to when working in the plant.

Acknowledgement: This job description describes the general nature and level of work performed by employee assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job-related duties as requested by management. All requirements are subject to change over time and to possible modifications to reasonably accommodate individuals with a disability.

Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws. Bel Brands also prohibits harassment of applicants or employees based on any of these protected categories. It is also Bel Brand’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Bel Brands is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation or assistance in using the website, please call 312-462-1500.

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